Dept. of Libraries
200 NE 18th St
Agencies must notify Administrative Archivist Jan Davis at least thirty (30) days prior to any proposed destruction
of records by submitting one of the following forms:
ARC Form 4 (paper)ARC
Form 5 (microfilm)ARC Form
You may destroy records only if the destruction is
approved, and no legal action is pending.
For records scheduled to be destroyed on a regular basis
(daily, weekly, monthly or quarterly) agencies may submit ARC
Form 4 asking the Administrative Archivist to authorize destructions without
submitting advance notification. If the request is approved, you
must report the volume of records destroyed at the end of the fiscal year.
Agencies that store records with the State Records Center
will receive ARC Form 3 when these
records are eligible for destruction. The agency has thirty (30)
days to review the form. The records are not destroyed until this
form is signed by the agency and approved by the Administrative Archivist.
All of these forms are available for downloadplease
see Records Management Forms for State Agencies.
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Oklahoma Department of Libraries